NNPC to Kachukwu: we followed due process in all contacts awarded

The leadership of the Nigerian National Petroleum Corporation (NNPC) has responded to the allegations by passing due process brought on it by the Minister of State for Petroleum, Dr. Ibe Kachikwu.
NNPC issued a response denying all the allegations in a detailed statement on Monday signed by the Group General Manager, Group Public Affairs Division, NNPC, Abuja, Ndu Ughamadu.
According to the statement, titled: Re: Allegations Of Lack Of Adherence To Due Process In NNPC Contract Awards,  the President ordered the Group Managing Director (GMD) and Management of the Nigerian National Petroleum Corporation (NNPC) to consider and respond to the allegations.
NNPC said he substance of the allegations made by the Minister of State for Petroleum Resources, in a letter to the President dated 30th of August 2017, is that a number of “major contracts were never reviewed or discussed with me (sic) the NNPC Board.”
But it said it was untrue.

NNPC GMD, Dr. Maikanti Baru and minister of state for petroleum resources, Dr. Ibe Kachikwu

Ughamadu said in the statement that it is important to note from the outset that the law and the rules do not require a review or discussion with the Minister of State or the NNPC Board on contractual matters.
"What is required is the processing and approval of contracts by the NNPC Tenders Board, the President in his executive capacity or as Minister of Petroleum, or the Federal Executive Council (FEC), as the case may be," he said.
"There are therefore situations where all that is required is the approval of the NNPC Tenders Board while, in other cases, based on the threshold, the award must be submitted for presidential approval.
"Likewise, in some instances it is FEC approval that is required. It should be noted that for both the Crude Term Contract and the Direct Sale and Direct Purchase (DSDP) agreements, there are no specific values attached to each transaction to warrant the values of $10billion and $5billion respectively placed on them in the claim of Dr. Kachikwu."
Ughamadu noted that it is inappropriate to attach arbitrary values to the shortlists with the aim of classifying the transactions as contracts above NNPC Tenders Board limit.
He said they are merely the shortlisting of prospective off-takers of crude oil and suppliers of petroleum products under agreed terms. These transactions were not required to be presented as contracts to the Board of NNPC and, of course, the monetary value of any crude oil eventually lifted by any of the companies goes straight into the federation account and not to the company.
 The statement revealed: "Furthermore, contrary to the assertion of Dr. Kachikwu that he was never involved in the 2017/2018 contracting process for the Crude Oil Term Contracts, Dr. Kachikwu was in fact expressly consulted by the GMD and his recommendations were taken into account in following through the laid down procedure. Thus, for him to turn around and claim that “…these major contracts were never reviewed or discussed with me…” is most unfortunate to say the least."
 To buttress the point, Ughamadu explained NNPC’S contracting process in the statement he wrote:
"The contracting process in NNPC is governed by the following:

1. Provisions of the NNPC Act 

1. The Public Procurement Act, 2007 (PPA) 

iii. Procurement method and thresholds of application and the composition of Tenders Board as provided by the Secretary to the Government of the Federation (SGF) Circular reference no. SGF/OP/1/S.3/VIII/57, dated 11th March, 2009.

1. NNPC Delegation of Authority Guide 
2. Supply Chain Management Policy & Procedure documents 
3. NNPC Ethics Guide  Approving Authority for Contracts The SGF Circular (iii above) on procurement threshold provided the following authority limits for NNPC transactions as well as the composition of the NNPC Tenders Board:   Table 1: Financial Authority Threshold (SGF Circular (iii) above) Approving Authority/No Objection to Award Special Works (NNPC) BPP issues  “No objection to award”/FEC approves N2.70 billion (USD 20M) and above NNPC Tenders Board Up to N2.7 billion (USD20M) Table 2: Composition of Tenders Board (SGF Circular (iii) above) Ministry Chairman Permanent Secretary Members Heads of Departments Parastatals Chairman Chief Executive Members Heads of Departments NNPC had cause to clarify severally from Bureau of Public Procurement (BPP) as to the composition of NNPC Tenders Board and the role of NNPC Board appointed by Government."

The following clarifications were also made.
"a.    The BPP expressly clarified that NNPC Tenders Board (NTB) is NOT the same as NNPC Board. The governing board (NNPC Board) is responsible for approval of work programmes, corporate plans and budgets, while the NTB is responsible for approval of day-to-day procurement implementation.

1.   BPP referred to the SGF circular for the composition of the NTB to compose of the Accounting Officer (GMD NNPC) as the Chairman, with Heads of Department (GEDs) as members with the Head of procurement (GGM SCM) serving as the Secretary of the NNPC Tenders Board. The above clarifications of the provisions of the procurement process show that approvals reside within the NTB and where thresholds are exceeded, the NNPC refers to FEC for approval. Therefore, the NNPC Board has no role in contracts approval process as advised by BPP.

"As can be seen, all these clarifications were sought and obtained prior to August, 2015 and were implemented by Dr. Kachikwu as the GMD of NNPC. Dr. Kachikwu also constituted the first NNPC Tenders Board on 8th September, 2015 and continued to chair it until his exit in June, 2016.
"Typical NNPC Contracting Process 1.    Approval of project proposal and contracting strategy by NTB.

2.    Placement of adverts for expression of interest in electronic and print media. 
3.    Soliciting for tender (Technical and Commercial) 
4.    Tender evaluation 
5.    Tender approval by NTB for contracts within its threshold; otherwise 
6.    Obtain BPP certificate of no objection before presentation to FEC. 7.    Present to FEC for approval. All Contracts in NNPC follow the above procedure."

He listed the contracts referenced in the allegation:

1.   Crude Oil Term Contract (COTC)- valued at over $10bn It is important to state that the COTC is not a contract for procurement of goods, works or services; rather it is simply a list of approved off-takers of Nigerian crude oil of all grades. This list does not carry any value, but simply state the terms and conditions for the lifting. It is therefore inappropriate to attach a value to it with the aim of classifying it as contract above Management limit. In arriving at the off-takers list for 2017/2018 COTC, the following steps were followed: 
2.   Adverts were placed in National and International print media on Monday, 17th October, 2016. 
3.   The bids were publicly opened in the presence of all stakeholders (NIETI, DPR, BPP, Civil Society Organisations, NNPC SCM Division and the press as well as live broadcasts by the NTA and other TV stations). 
4.   Detailed evaluation was carried out and the short list of the successful off-takers was presented to the approving authority (Mr. President) for consideration and approval. 
5.    Thereafter, NNPC published the list of the successful off-takers in newspapers and NNPC’s official website. This has been the standard procedure and it is the same process adopted during the 2016/2017 COTC when the HMSPR was the GMD. In conclusion, due process has been fully followed in the shortlisting of the off-takers of the Nigerian crude oil for the current term 2017/2018. 

2.   The Direct Sale Direct Purchase (DSDP) Contract- valued at over $5bn Like the COTC, the DSDP is not a contract for any procurement of goods, works or services, rather it is simply a list of off-takers of crude oil and suppliers of petroleum products of equivalent value. 

It was noted that this list does not carry any value, but simply state the terms and conditions for the lifting and supply of petroleum products. It is therefore mischievous to classify it as contract and attach a value to it that is above Management’s limit. In arriving at the off-takers list for 2017/2018 DSDP, the following steps were followed:

1.   Work plans and execution strategy for the DSDP was granted by the approving authority (Mr. President).

2016.   Adverts were placed in National and International print media and NNPC website on Thursday, 22nd December, 2016. 

1.   The bids were publicly opened in the presence of all stakeholders (NIETI, DPR, BPP, Civil Society Organisations, NNPC’s SCM Division and the press as well as live broadcast by the NTA and some TV stations). 

1.   Detailed evaluation was carried out and the short list of the successful off-takers was presented to the approving authority (Mr. President) for consideration and approval. This has been the standard procedure and it is the same process adopted during the 2016/2017 DSDP when the HMSPR was the GMD. 

He said: "In conclusion, it has been confirmed that due process has been followed in arriving at the shortlist of the DSDP partners for the 2017/2018 cycle."
It was emphasised that all established due processes as enumerated above were followed. The NPDC Integrity Upgrade and Development Projects All the NPDC procurement contracts were subjected to the approved procurement procedures as described in respect of the AKK Gas Pipeline project above.
Ughamadu said: "There were no breaches of any extant procurement processes. For the benefit of doubt, it is confirmed that there is no single NPDC contract that has been approved by the relevant Tenders Board beyond its limit of financial authority and there is no single contract that is in the $3Bn to $4Bn range claimed in the write-up.   Conclusions From the foregoing, the allegations were baseless and due process has been followed in the various activities. Furthermore, it is established that apart from the AKK project and NPDC production service contracts, all the other transactions mentioned were not procurement contracts.
"The NPDC production service contracts have undergone due process, while the AKK contract that requires FEC approval has not reached the stage of contract award."